Introduction
The Mid Day Meal (MDM) scheme is a government initiative in India that aims to improve the nutritional status of school children across the country. This program implemented in government schools provides free lunch to students on working days. Efficient management and record-keeping is very important for the smooth functioning of this scheme. Hence, here we are providing documents in formats like Word, Excel and PDF.
Why is documentation important in MDM
- Monitoring and accountability
- Transparency in food distribution
- Maintaining accurate records of beneficiaries
- Budget expenditure
- Inspection and audit
- Reporting to district and state education offices
To manage all this, schools and administrative officials use different file formats to suit specific MDM requirements.
Common documents used in MDM
- Daily and monthly attendance register
Student-wise and class-wise daily attendance
Monthly attendance summary - MDM consumption sheet
Quantity of foodgrains used (rice, wheat, pulses, oil, etc.)
Per day, per child consumption
Opening and closing balance of stock - Supplier and vendor records
Vendor details for MDM materials
Payment history and pending dues - Budget and fund utilisation
Allocations and expenditure tracking
Head-wise expenditure (e.g., fuel, cook honorarium, materials)
Quarterly or annual expenditure plans - Cook and helper salary records
Attendance and payment details
Conclusion
Using Word, Excel and PDF formats ensures smooth operations and transparency in planning. These formats not only help schools manage the day-to-day logistics of food distribution but also streamline communication with government bodies. With digitization and smart templates, managing MDM data across India is becoming more efficient, accurate and accessible.
