How do you make salary bill on pay manager in financial year 2020 – 21

How do you make salary bill on pay manager in financial year 2020 – 21 :- How can you make salary bill at the time of this lock down on friends pay manager? Also, pay bills and all other types of bills will be made by digital signature in the financial year 2020 – 21. We will discuss all these in today’s post.

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As you all know that during lock down you cannot physically send the bill to the Kosh or Sub Kosh office. You all have to make bills during this time. Therefore, today’s article is being prepared to solve all these questions.

  • One, the offices in which the dongle has not been built yet, keeping in mind the offline bill process.
  • Online billing process keeping in mind the other offices in which the dongle has been built.

If you want to watch videos related to Salary Bill, then click on the following video –

Here friends first discuss about their offline process. Friends, this process is designed keeping those people in mind. Who has not yet made the dongle either. Otherwise they do not have dongles. For offline process, friends, you will first log in to the Pay Manager portal. After logging in, you will first adopt the old bill process. Certainly you will adopt the following points.

  • Bill number allocation.
  • Employee Pay Detail.
  • Monthly salary process.
  • Upload document.
  • DDO Forward.
  • Download check list.
  • Forward to treasury.
  • Download Bill Reports.
  • DDO seal and signature.
  • Offline bill upload

Bill number allocation :-

For Bill Number Allocation, you will first go to the “Bill Number Allocation” sub-menu in the “Bill Processing” menu. In the bill number allocation, you will allow the bill mode to be manually. Now you will select “Salary” in your “Bill Type”. Bills will select “Regular” from the drop down list in all types.

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In the month, select the month for which you are making Salary. Bill year and date by default are set. If you want to make changes, you can make changes. You will mark the bill number according to the bill register. Some slides related to bill number allocation are given below.

Bill Processing ⇨ Bill No. Allocation

Friends, you want to know how to do the work of bill allocation, then you can also see my video below.

Friends, in the end you will choose the group whose employees you want to make salary. After doing all these, you will click on the SUBMIT button. Friends, here the first phase of your bill creation is completed.

Employee Pay Detail :-

In this stage you update the information related to the salary of the employee. The process of going to this option goes something like this.

Bill Processing ⇨ Salary Preparation ⇨ Employee Pay Detail

Here, you can see and update the allowance of the employee’s basic salary, dearness allowance, house rent allowance etc. With this, you can also add and update the various deductions that are made here. To know more about this, you can click on the following link – Click Here

Here you will definitely get all the information related to the Pay Manager. Friends, as soon as you check the employee’s allowance and deductions here. The second phase of your bill creation is also completed. Now friends talk about the third stage of salary creation.

Monthly salary process :-

Friends, each type of choice has its own place. In this sequence, this option also has its own importance. Friends, to go to this option you have to adopt the following procedure.

Bill Processing ⇨ Salary Preparation ⇨ Monthly Salary Process

After coming here, you will fill both fields in sequence by selecting the option from the drop down list. As soon as you complete both fields. All the bill numbers you have generated in that month. A list of all of them is displayed to you. Whichever group you want to make salary bill here. Two check boxes will be displayed for that. Friends, a check box will appear before the bill list. Whose work if you do not want to bill all the employees present in that group. Then happens.

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If you want to make the salary of all the employees in the group. At the time you will leave this check box empty. Second check box, you will click next to the same group for which you want to make salary. If you directly click on the other check box, then you do not have to select the employee.

If you click on the previous check box, you have to select the employee. After this you will click on the Process tab. On clicking, you get a popup message that your bill has been successfully processed. You will fix this popup message. With this, the third phase of your bill making is also completed. Let’s discuss the next step, friends.

Upload document :-

To go to this step here, you have to follow the following process.

Authorization ⇨ Upload Document

Here all the documents which you have to attach to the bill, you will upload here as a single pdf. For example, if you have to upload documents related to joining, then you have to upload all the documents related to joining as a single pdf. Friends, this step is also completed as soon as you upload the document. Now let’s discuss about the next step.

DDO Forward :-

To go to this step, you have to follow the following procedure.

Bill Processing ⇨ Forward to DDO

After coming here, you will fill all the fields in sequence by selecting the option from the drop down list. After this, you will click on the check box next to the bill number and click on Forward to DDO. As soon as you click, the popup message is displayed. You will make it ok here. Friends, this step is also completed as soon as you forward to DDO. Now let’s discuss about the next step.

Download check list :-

To go to this step, you have to follow the following procedure.

Reports ⇨ Salary Report ⇨ All Salary Report

Here, after selecting one option after another, you will download the check list and check that there are no errors. If there are no errors, you will move to the next step.

Forward to treasury :-

Friends, to go to this step, you have to follow the following process.

Authorization ⇨ Forward to Treasury

Here, you will forward the bill treasury by selecting one option after another and following the prescribed procedure.

Download Bill Reports :-

Friends, to go to this tab, you will follow the following process.

Reports ⇨ Salary Report ⇨ All Salary Report

Here you will take all the prints one by one, outer, inner, shedule. Right now this step of yours also gets completed. From here you will move on to the next step.

DDO seal and signature :-

Friends, this is an offline process. Which are a part of bill making. Here, you have to sign all the pages downloaded by DDO at the designated place. After signing, put the school DDO stamp under each signature. After this process is complete, you will create a separate single pdf of outer, inner and shedule. Friends, this step of yours is also completed here. Let’s discuss the final phase of our bill making.

Offline bill upload :-

Friends, this is the last step of the bill making process. To go here, you have to follow the following procedure.

Authorization ⇨ Offline Bill Submission ⇨ Upload Sign Report

Here you have to choose your bill number by completing all the fields one by one in sequence. After this, the option to upload the document will be displayed at the bottom. Here you will upload the outer, inner and shedule separately. If a document is uploaded, you will click on the clear tab. If all is correct then you will click on submit tab. Friends, you have successfully made your salary bill.

Friends discuss here now about another process. This process is the creation of bills through e-sign :-

In this you do not do the last two steps. In other words, here you take the following steps –

  • Bill number allocation.
  • Employee Pay Detail.
  • Monthly salary process.
  • Upload document.
  • DDO Forward.
  • Download check list.
  • Forward to treasury.
  • Download Bill Reports.
  • Document digital sign.

Friends, I have already told you all the steps up to the download bill reports. Let me tell you one more thing here. If you do not download the bill report here, you will not see the file for digital sign.

Document digital sign :-

Friends, this is the last step of the bill making process. To go here, you have to follow the following procedure.

Authorization ⇨ Document Digital Sign

Authorization ⇨ Document Digital Sign New

You can select any of the two tabs here. Currently both tabs are doing the same thing. Friends, after this you will select year, month, bill type ‘salary’ here. After this, you will select the bill group and bill number. After selecting the bill number, the details of that bill will be displayed below. Here you will click on the check box next to the bill number.

As soon as you click the check box, two options will be displayed on the right side. One is base OTP and second is DIGITAL Sign. You will click on the other two here. A new tab ‘Select Sign’ will be displayed as soon as you click on Digital Sign. You will click on it. Here a sign file opens in front of you. You will make it ‘ok’.

As soon as you click, the side window will open for you to enter the pin number of the dongle. You will surrender the PIN here. After entering the PIN, you will click on ‘Ok’. A new option will be displayed ‘Fill Sign’. Friends, you will click on ‘Fill Sign’. It takes a little time here, after this the pop up message of ‘Fill Sign’ will be displayed. You will ‘Ok’.

Friends, your salary bill has been processed with digital sign. Friends, how did you like the article, you should definitely comment by commenting. If you need any other article, then comment and tell. Surely you will be provided with articles. “Ok Friends”

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